Are Managed Print Services (MPS) worth it?

In today's rapidly changing business landscape, small and medium businesses (SMBs) face the challenge of keeping their output consistent, without breaking the bank.

When it comes to managing printing, some businesses may think they don’t do ‘enough’ printing to warrant having managed print services (MPS). You might find MPS could save your business more time and money than you think, even if you don’t print thousands of documents a month.

Let’s look at the reasons businesses of all sizes are utilising MPS and what the benefits might be for your business.

Focus on your business, not the printer!

One of the key benefits of MPS is increased efficiency and productivity in the workplace. By outsourcing the maintenance of your print fleet to experts, you can focus on core business activities whilst leaving print management to the professionals. With proactive monitoring, timely maintenance, and optimised workflows, MPS can help significantly reduce downtime.

Save money and forecast print costs easily

MPS can bring significant cost savings to your business budget. By consolidating your print infrastructure, MPS can help eliminate unnecessary devices, reduce energy consumption, and minimise print waste. Additionally, with a predictable monthly cost structure, you can accurately budget for print-related expenses, eliminating the uncertainties of fluctuating costs.

Tech support - there when you need it

With MPS, you gain access to reliable technical support. Your MPS provider can remotely monitor your print fleet, identify potential issues before they escalate, and promptly resolve any technical glitches.

Enhanced Security and Compliance

Data security is a major concern for businesses of all sizes. Outsourcing your print management addresses this with robust security measures such as user authentication, document encryption, and secure printing. You can safeguard sensitive information, ensure compliance with industry regulations, and minimise the risk of data breaches associated with printing.

Scalability and Flexibility

As your business grows, MPS offer the flexibility to scale your service up and down as needed. Whether you need to scale up, integrate new devices, or implement advanced document management, MPS can be tailored to align with your evolving requirements. This ensures that your printing capabilities can keep pace with your business growth.

Environmental Sustainability

MPS contribute to a greener and more eco-friendly print environment. By optimising print workflows, reducing paper waste, and implementing energy-efficient devices, an MPS provider will help minimise your carbon footprint and promote sustainable business practices.

When looking at MPS for your organisation, it's crucial to weigh the benefits against your specific business requirements. At CAPconnect, we provide tailored Managed Print Services that deliver maximum value from your print infrastructure while optimising your operations.

Rebel Nation12 June 2023